how to keep source formatting in word using keyboard

How to keep source formatting in word using keyboard how to#
How to keep source formatting in word using keyboard professional#

You’ll see that Word only displays the figure title in the Table of Figures: Now place your cursor at the end of the figure title and click on the Style Separator icon,, on your QAT (or press Ctrl+Alt+Enter). Start with the figure title and action caption in two paragraphs: To create a Table of Figures that comprises only the figure titles, but not the action captions, use a similar technique for each figure as the run-on heading example above. And someone even tried to justify why they should be that way… Using the Style Separator with Figure Titles and Action Caption However, a Table of Figures of all the figure titles and including the action captions can be multiple pages! I have seen some ridiculously long examples that, to my mind, defeat the purpose of having a Table of Figures. Some of you, and this is my preference, use both a title and an action caption. “Our horse is a multiple winner in Grade I races.”).

“Our horse, Winning Proposal.”), or they could be more descriptive “action captions” (why I should look at it, e.g. (It must also have a cross-reference from the appropriate part of the proposal text, but automatic cross references are the topic for a different Wordman article!) Depending on your in-house proposal style manual, your captions may be just simple titles (what the graphic is, e.g. Word also displays the run-on heading correctly in the TOC:Īs we know, every illustrative piece of art in a proposal-something graphical that is telling part of our story-must have a caption. With paragraph marks turned on (press Ctrl+* to toggle), you can see that Word displays the Style Separator as a pilcrow surrounded by a dotted box. Place your cursor at the end of the Heading X paragraph and then click on the Style Separator icon,, on your QAT (or press Ctrl+Alt+Enter). To do this, start with the conventional Heading X and Body Text in separate paragraphs: The heading portion of the paragraph will appear in the TOC, but with no numbers:Ĭreating a Run-on Heading with the Style Separator

In the following example, the Heading 3 style (which has automatic numbering) has been applied over a paragraph formatted with the Body Text style: That won’t work if you’re using automatic heading numbering-the heading numbering is not displayed since the underlying paragraph formatting does not have any numbering. they can apply to an entire paragraph or a selection of text, you cannot simply apply a Heading X style to the paragraph title. Although Heading X styles are Linked styles, i.e. Run-on headings save space in a page-limited environment, but they can create problems with tables of contents and when using automatically numbered headings. Select Style Separator and then click Add to customize your QAT with the Style Separator, and then click OK:Ī run-on heading has the heading text and body text in the same paragraph: Select All Commands in the Choose commands from: list, and then scroll down that list. To do that, go to File > Options and select Quick Access Toolbar in the Word Options dialog. It has a built-in keyboard shortcut, Ctrl+Alt+Enter, but since you’re not going to use the Style Separator very often and that shortcut is an easy one to forget, I recommend you add it to your Quick Access Toolbar (QAT). I believe the Style Separator was first introduced in Word 2002, part of the Microsoft Office XP suite, but don’t quote me on that.

How to keep source formatting in word using keyboard how to#

In this article, I’ll show you how to create perfect run-on headings and figure captions using the Style Separator.

How to keep source formatting in word using keyboard professional#

Recently, I was reminded of it thanks to an email from a proposal professional who had attended one of my Microsoft Word workshops and who had forgotten how to find it in Word. I wrote an article titled “A Matter of Style” for the Perspective, published by the Association of Proposal Management Professionals (APMP), back in 2006 discussing the merits of Word’s Style Separator. If you need to separate run-on headings from text in your table of contents, or separate figure titles from action captions in your table of figures, then you need the Style Separator!īy Dick Eassom, CF APMP Fellow (aka Wordman) Background The Style Separator is one of Microsoft Word’s best-kept little secrets.